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Saturday, September 26, 2020 Westchester County, New York

Frequently Asked Questions

#General #Participation #Logistics #Route

 

GENERAL

What is BIKE HSS?

BIKE HSS is a one-day cycling MOVEment taking place on Saturday, September 25, 2021.

Friends of HSS, physicians, staff, and members of the local community will ride together safely in support of improved mobility and musculoskeletal health for people worldwide.

BIKE HSS will raise critical funds for patient care, research, and education to enable people around the world to MOVE better. 

  • You choose one of two beautifully and fully supported routes, 25 miles or 62 miles.
  • Celebrate at the Finish Line Festival with food and beverages, recovery zone, entertainment and more.

How you MOVE is why we ride.

What COVID-19 safety measures are being taken at this event? 

BIKE HSS will implement enhanced safety protocols in keeping with current guidance from the CDC, state, city and other local agencies to keep our participants, volunteers, staff and community as safe as possible.

Specific safety protocols will be shared closer to the event.

What is BIKE HSS’s Mission?

Funds raised by BIKE HSS will accelerate Hospital for Special Surgery’s efforts to:

  • Drive musculoskeletal research and discovery to identify causes and find cures. 
  • Provide the world’s best, personalized patient care.
  • Share knowledge globally and educate the next generation of leaders in the field.

When is BIKE HSS?

BIKE HSS will take place Saturday, September 25, 2021.  Starting times vary between the 25 Mile and 62 Mile options.


PARTICIPATION 

Who can participate and how old do you have to be?

BIKE HSS is a ride, not a race!  We welcome all participants, from all places, with all levels of cycling ability.  

  • 25 Mile Option and 62 Mile Option:  Participants must be 16+ on or before Saturday, September 25, 2021.  All minors under 18 must ride with a registered adult care giver or parent.

Please Note: Under no exception can infants or children ride on a bike with their registered parent/guardian/caregiver/participant.

What is the Registration Fee and what does it include?

Registration for both mileage options is $75, and includes the following:

  • 25 and 62 Mile route options complete with scenic and beautiful fall routes
  • Participant T-Shirt
  • Fully supported course
    • Rest Stops every 12-15 miles along the route
    • On Course Medical
    • SAG and Mechanical Support
  • Start/Finish Venue Amenities
    • Medical
    • Bike Mechanics
    • Bike Parking
    • Recovery Zone
    • Kidz Zone
    • Entertainment
    • And more!
  • Pre-ride lite breakfast and post-ride lunch
  • Ability to earn the annual BIKE HSS Jersey, should you raise $1,000. To receive the jersey prior to September 25th, funds must be raised by July 29th.
  • Ability to earn other BIKE HSS fundraising incentives

Do I need to raise money?

Due to our mission in providing critical musculoskeletal care, we highly encourage it.  We set your fundraising goal to what is easily attainable ($500 for 25 Mile AND 62 Mile Riders), and there are amazing incentive prizes for meeting those goals.  We’re here to help you every step of the way and provide you with great resources and tools to surpass your goals with ease.

Does my Registration Fee go toward my Fundraising Goal?

No, your non-refundable registration fee is not a tax-deductible donation, and therefore can’t apply toward your fundraising goal.  These registration fees help offset the costs of producing the Ride and all of the great services we provide to you.

Are donations to BIKE HSS Tax Deductible?

Yes, all donations are tax deductible. The official 501(c)3 organizational name is: The Hospital for Special Surgery.  Our federal employer identification number (EIN) # is 13-6714749.

If I have to withdraw from the event due to a conflict, can I have a refund or transfer to another participant?

All registration fees and donations are non-refundable and non-transferable.  We aim to work with participants on a case by case basis to transfer their registration fees to future events.

What is the deadline for submitting donations?

We will keep fundraising live and open until December 1st, 2021.

Can I set my fundraising goal higher than what is populated under my Registration ($500 for 25 Milers and 62 Milers)

Absolutely!  We encourage you to strive to fundraise as much as possible - and take home all of the awesome incentives we provide for those that earn top fundraiser status!

What can I earn as a Top Fundraiser?

All individual participants can unlock amazing fundraising incentives. Stay tuned for more information on our 2021 Incentive Items!

If I’m on a team, can we collectively earn the fundraising incentive gifts with our combined funds?

In order to earn the above fundraising incentives, participants must have raised these goals individually on their participant page, not within any pooled team funds.

What do I do if someone hands me a check?

Please fill out an offline donation form to include with check donations, and send both to:

BIKE HSS 2021
P.O. Box 21041
New York, NY 10087-1041

Can I get my donations matched with a corporate matching gift, and how?

Hundreds of corporations offer matching gift programs that will match dollar-for-dollar contributions made by employees.  This is a great opportunity to raise funds quickly and easily, so don’t forget to ask your HR department if they will match your gift, and make sure your donors are asking theirs too!

  • Step 1: A donation is made on your participant page.
  • Step 2: Have the donor ask their company if they have a matching gift program. If so, the donor can ask for a matching gift form to complete for BIKE HSS
  • Step 3: The donor applies for the match through their company’s website or submits the completed form to their HR department and asks them to send it to the address below:

    BIKE HSS 2021
    P.O. Box 21041
    New York, NY 10087-1041
    Email: [email protected]
  • Step 4: Once the match request is received, HSS will confirm the original donation and approve the match. NOTE: Please allow several weeks for processing. We cannot confirm a gift or approve a matching gift until the original gift is fully processed in our database.
  • Step 5: The company will send the matching gift check to HSS on their next distribution cycle.
  • Step 6: Once HSS receives the check, it will be reflected on your fundraising page!

Can I Volunteer for BIKE HSS instead of Riding?

Of course, we love volunteers and are actively looking to fill all types of roles. Stay tuned for more information on our specific volunteer roles!

What is a Virtual Participant?

Can’t join us in-person for BIKE HSS, but want to raise funds and support?  No problem! Register as a Virtual Participant at no registration fee, and we’ll give you ideas and resources to put on your own virtual fundraiser.  

All $500 Virtual Fundraisers get a BIKE HSS T-Shirt in the mail. All Fundraising Incentive gifts are also available to Virtual Participants.   

If I have to withdraw from the event due to a conflict, can I have a refund or transfer to another participant?

All registration fees and donations are non-refundable and non-transferable.   We aim to work with participants on a case by case basis to transfer their registration fees to future events.


LOGISTICS

Where does BIKE HSS Start and Finish?

BIKE HSS will take place in and around Westchester County, New York. Stay tuned for more information on the exact location of the Start/Finish line. 

What time does the event start and end?

Please stay tuned for details on the BIKE HSS Day of Schedule as we near the event and be sure to read all e-communications you receive about the event.   

Do I need to supply my own bike?

Yes, all riders should plan to supply their own bike, or one they borrowed from a friend or family member.  See below for more information about Bike rentals. 

What if I don't own a bike? 

Bike rentals will be available. Please contact [email protected] about renting a bike. 

What should I bring?

Recommended:

  • ANSI-Approved Helmet (*Mandatory Requirement)
  • Bike Pouch or Secure Pockets
  • ID
  • (2) Water Bottles (1 Water, 1 Electrolyte Beverage)
  • Extra Granola Bars/Snacks
  • (2) Spare Tubes and C02 Cartridge or Pump
  • Bike Multitool

*No Lock is necessary, we have secure bike parking at the Start/Finish Line

What Happens after the Event?

Our safe and socially distanced Finish Line Festival will be going strong from with food, Recovery Zones, Kidz Zone, Entertainment and more!

Can my Friends & Family come to the Event?

Stay tuned for more information as we near the event as we want the event to be as safe as possible.  

Where and when do I check-in and receive my check-in packet?

Information about check-in packet pick up will be available closer to the event. 

Can I bring my bag and check it at the event?

Yes!  There will be a bag check at the Start & Finish Line, available only to Registered Participants. 


ROUTE

What are the actual 25 Mile and 62 Mile Routes?

For your safety, we do not announce specific route details until event week. Overview maps of the route will be posted when routing is finalized, but turn-by-turn details will be shared with event week messaging. Keep in mind, extensive safety measures, such as traffic control devices and law enforcement officers, are in place on event day that are not in place on any given day. While we will provide GPS routes for riders to load into their bike computers should they choose, all routes will be marked with both signage and Route Arrows to allow all riders to navigate the course easily.

Are there Stops along the Route?

Yes!  There are Rest Stops complete with Food, Water, Electrolyte beverages, Bathrooms and Medical every 10-15 miles along both routes.

What if I get tired and can’t complete the mileage?

Have no fear!  SAG vans are here!  We have vehicles patrolling the route to pick up participants (and their bikes) when in need.  You’re also equipped with a wristband with an 800 number that can dispatch a van to your location.

 

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